Committee reviews asphalt bids; staff recommends accepting base bid with contingency

The New Franklin Streets and Drainage committee reviewed six bids for asphalt resurfacing projects and discussed accepting the base bid recommended by the city's consultant with a 10% contingency.

Bids presented in committee included a range of prices from a low of $941,233 up to $1,384,000 (companies listed in the bid summary). The committee reported that OHM Advisors reviewed the bids and recommended proceeding with the identified low base bidder for the specified route list. Committee discussion clarified that the resolution under consideration would accept the base bid only and not the full alternates package at this time.

Staff provided a cost summary: the base bid for the selected roads was listed as $576,665 and a 10% contingency would bring that total to approximately $643,331.50. The streets listed for the base bid included Grove to Clinton Line, Faith Avenue, Miller Avenue, Channel Avenue, Donna Avenue, Townsend Avenue, Bronson Trail, Franks Road, and Skyline Drive.

Committee members asked clarifying questions about the contingency, the base versus alternate bid selection, and the routing list. The transcript records discussion and confirmation of figures but does not record a final committee vote or a council adoption of the resolution in the provided excerpt.

Staff said the recommended action (accept base bid and include contingency) would allow the city to proceed with resurfacing on the cited streets; final acceptance and contract award would require formal action at a subsequent council meeting if not completed in committee.