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Commissioners approve $8,146.98 emergency HVAC repair at judicial complex
Summary
Henderson County awarded an emergency HVAC repair contract to Top Notch Heating and Air for $8,146.98 after a unit at the judicial complex failed and bids could not be procured in time.
Henderson County Commissioners Court approved an emergency purchase to repair and replace a failed HVAC unit at the judicial complex, awarding the work to Top Notch Heating and Air in Athens for $8,146.98.
County staff told the court the unit “fell apart on us quicker than we could get the returns on” from an open bid, and the county auditor recommended handling the purchase as an emergency so the judicial complex would have HVAC restored promptly. The court reviewed three vendor proposals; Top Notch was the lowest bid and included a five-year warranty where one of the other proposals did not specify warranty terms.
Commissioner Tooley moved to approve the purchase and Commissioner Spivey seconded; the motion passed unanimously. Commissioners discussed brand and quality briefly; a commissioner asked whether the county had used the brand before and staff said the maintenance department had experience with the brand and “felt very comfortable with it.”
The court did not cite any specific contract number, procurement ordinance, or statute during the motion, but the county auditor’s office was involved in determining the emergency procurement route. The court recorded no dissent and did not attach further conditions to the award.
