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Council keeps current purchasing limits but agrees to GSA per diem and a stricter grant-funding SOP
Summary
City administrators sought higher delegated purchase limits and other updates; the council deferred increases, approved use of the federal GSA per-diem schedule, and asked staff to draft a policy requiring identification or encumbrance of funding before applying for grants.
City staff proposed several updates to procurement and travel policies at the March 16 Crookston City Council meeting; council members kept current purchasing limits for now, endorsed using the full federal General Services Administration (GSA) per-diem schedule for travel reimbursements, and asked staff to produce a standard operating procedure (SOP) to document secured funding for grant applications.
Purchasing limits: City administration recommended raising the administrator purchase limit from $10,000 to $25,000 and department-head limits to $10,000 (quotes from vendors still required). City staff cited rising costs and operational examples ' such as seasonal or maintenance payments ' to justify the change. Council members…
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