Daniels County clerk's office seeks guidance on part-time staffing and authorizes up to 10 hours of outside bookkeeping help
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Summary
Following a resignation, the clerk asked the commission whether to refill a part-time clerk position, to reduce hours, or to use call-in coverage; the board authorized up to 10 hours of outside consulting to resolve recurring reconciliations.
Clerk staff notified commissioners that a part-time clerk resigned and the clerk's office is short-handed. Commissioners discussed whether to refill the position full-time, part-time, hire a PRN/call-in worker, or hold the position open until budget season. Commissioners and the clerk weighed the trade-offs: coverage during busy tax season, continuity for counter service, and existing periods when the office had operated without a third person.
The clerk also requested help to resolve a repeated monthly reconciliation discrepancy and proposed hiring an outside retired treasurer/bookkeeping consultant familiar with the county's Tyler system. The commission approved a motion authorizing the clerk to hire the consultant for up to 10 hours at a rate discussed with the vendor, to analyze bookkeeping spreadsheets and identify the persistent difference in month-end reconciliations.
Commissioners asked the clerk to identify whether the vacancy should be advertised and whether the hours could be reduced or restructured, and they agreed to revisit hiring decisions after the budget review. The clerk said she is training another staff member to prepare month-end reports to increase redundancy.
Ending: The board approved up to 10 hours of consulting assistance to resolve reconciliation issues; hiring or restructuring the vacant clerk position will be revisited in the near-term budget cycle.
