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Select Board approves Central Square annual fee for police records and dispatch; waives three-bid requirement
Summary
The Select Board approved a $20,009.71 annual charge for Central Square’s records and dispatch management system and waived the requirement for three bids, citing long-term use and regional dispatch collaboration.
The Plymouth Select Board approved an annual payment of $20,009.71 to Central Square for the police record management and dispatch records system and waived the town’s three-bid procurement requirement because of longstanding use and regional integration.
Town staff said the Plymouth Police Department has used Central Square’s records management system continuously since 1999 and that the system forms the backbone of police and dispatch operations, including incident reports, arrest records and dispatch logs. Board members raised questions about prior-year costs and market alternatives; Select Board member Jason asked for prior-year comparators or competitive pricing in future renewal notices to assess whether the town is receiving market value.
Officials said dispatch costs are charged out to multiple towns that use the regional dispatch service, so a portion of the annual fee is reimbursed through intermunicipal billing. The board approved the expense and the waiver by voice vote; the transcript records no detailed roll-call breakdown.
