Council approves IT engineering, Laserfiche support contract and declares miscellaneous police IT equipment surplus

The Homewood City Council approved a contract authorizing White Oak Solutions to provide IT engineering services, authorized support for Laserfiche records management, and declared a set of miscellaneous police IT equipment surplus to municipal needs.

Councilor Smith reported the finance committee voted to recommend approval of the White Oak Solutions contract (committee vote reported as 5–0). Later in the meeting, staff corrected a historic reference while describing the Laserfiche item and the committee again recommended approval 5–0. The council approved the IT engineering contract, the Laserfiche-support resolution (reported as Resolution 25-76), and a first reading and adoption of an ordinance declaring miscellaneous police IT equipment surplus; the surplus ordinance was recorded in the meeting as Ordinance No. 29-36.

Why it matters: The contracts and surplus declaration are part of the city's broader IT modernization and records-management work: the engineering contract is intended to upgrade systems, Laserfiche support provides records/document-management services, and the surplus action allows the city to dispose of outdated equipment by auction. The council recorded that these items were recommended unanimously by committee and were approved at the full meeting.

Implementation notes: The surplus ordinance directs the mayor and city clerk to dispose of the items by auction to the highest bidder. Contracts and support agreements are to be executed by the city manager per standard procurement procedures; specific dollar amounts were not read into the meeting record for each contracted item.