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Grand County to digitize historic property books; approves ArcaSearch contract and Laserfiche support renewal
Summary
The county approved a contract with ArcaSearch LLC not to exceed $22,000 to scan historical property record books (18 volumes dating to the 1880s), with scanning scheduled to start in October and multi‑year payments; the board also signed a $7,008.51 annual support agreement for Laserfiche document management.
Grand County Assessor Larry Bamman told commissioners on May 6 that the county will contract with ArcaSearch LLC to digitally scan 18 bound record books of property subdivisions and township records, some dating to the late 19th century. The contract was presented as a multi‑year engagement with ArcaSearch scheduled to scan in October and the archive process expected to finish in 2026.
Bamman said the contract is "not to exceed $22,000" and outlined the payment schedule: 50% up front, 25% when scanning is complete and 25% on final archiving. He said the digitized books will be archived with the Clerk and Recorder and a search function will be available; members of the public may still view physical books in the assessor’s office.
Thomas Johnson, the county’s chief information security officer, asked for signature on Laserfiche technical support for the county. He described Laserfiche as the county’s internal document-storage technology that will host scanned documents and allow staff to search them. Johnson said the annual support agreement is for $7,008.51 and had been reviewed by accounting, finance and legal.
The board approved both contracts and authorized the chair to sign the appropriate documents. Commissioners asked about timing, public accessibility and integration between the ArcaSearch scanning and the county’s Laserfiche repository; staff said an integration link will be pursued with the Clerk and Recorder.
