Committee approves 3‑year Allied Cooperative fuel purchasing contract with keep‑fill monitoring

The Wausau City Council Finance Committee on Tuesday approved a three‑year contract with Allied Cooperative Inc. to supply and manage fuel deliveries using keep‑fill sensors intended to reduce partial‑load fees and staff time for tank treatment.

A presenter identified in the transcript as a staff member explained that the program matches the county’s recent contract and that the keep‑fill monitors allow Allied Cooperative to aggregate deliveries across multiple customers so the vendor can avoid charges tied to partial loads. The presenter said the city currently incurs partial‑load fees for deliveries under 7,500 gallons and that Allied Cooperative would provide sensors and pre‑injected, seasonally blended fuel to protect equipment in winter months. "The estimated savings for this program would save the city between roughly 6,200 to $7,600 a year," the presenter said.

The presenter also explained that, under the proposed contract, fuel treatment would come pre‑injected from the rack terminal, reducing the need for staff to measure and add treatment at the time of delivery. The contract includes a vendor surcharge described in the memo as a quarter‑cent over the gallon rack price; the presenter said standard fees in the market vary and the quoted figures are consistent with vendor practice.

Committee member Bacalhany made the motion to approve and Tierney seconded; the motion passed by voice vote. The presenter noted the memo they submitted did not make it into the meeting packet and provided the background verbally. Staff did not provide a contract amount or estimated total gallons per year during the recorded discussion; those specifics should be verified in the contract documents.