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City Clerk reports passport volume, licensing revenue and records-retention update
Summary
City Clerk Shar Tim told council the clerk’s office continues to generate revenue from passports and licenses, is updating the records retention policy for the first time since 2015, and is not requesting additional personnel for FY26 despite one vacancy.
At the internal services workshop, Shar Tim, city clerk, presented workload, revenue and records-preservation work in the clerk’s office and outlined FY26 goals.
Tim noted that Idaho statute requires cities to have a clerk, treasurer and attorney and described the clerk’s statutory duties as the official record keeper and custodian of ordinances, resolutions, contracts, cemetery records and licensing responsibilities. She said the clerk’s office is also a passport acceptance facility and is classified as a high-volume processing location.
Revenue and workload: Tim reported the clerk’s office had generated just over $200,000 in FY25 to date from passports, licenses and…
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