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Crook County moves forward on ERP and HRIS upgrades; finance and IT budgets adjusted
Summary
County leaders described a multi‑year implementation of a new enterprise resource planning system and upgraded human‑resources information system to modernize accounting, procurement and HR processes; finance, IT and HR budgets include one‑time implementation costs plus ongoing subscriptions and internal service reallocations.
Crook County finance, information technology and human resources staff told the budget committee they are continuing multi‑year implementations of a new enterprise resource planning (ERP) system and a human resources information system (HRIS) intended to modernize accounts payable, contract and grant management, payroll and staffing workflows.
Why it matters: The ERP and HRIS projects change how the county budgets and allocates internal service costs, increase transparency and are intended to reduce manual processing and errors. The projects carry one‑time implementation costs and recurring subscription fees that the budget includes; the county also adjusted internal service allocations and restructured several IT positions.
Finance Director Christina said the county anticipates about $250,000 in one‑time ERP implementation costs and a roughly $100,000 annual subscription cost once live; implementation spending has been partly covered with prior ARPA and grant funds. "This new chart of accounts will ... really enhance our capability of transparency," she said. Finance also reallocated some insurance and internal service costs to improve cost recovery across departments.
Human resources staff described planned roll‑out of NeoGov HRIS modules that will centralize recruiting, job descriptions, personnel files and onboarding. HR director Megan said the goal is to standardize job descriptions, centralize records and add an electronic employee signature process. The HRIS capital outlay included in the proposed budget is targeted at that implementation and vendor support.
IT director described a department restructuring aligned to cybersecurity, hardware and software needs; it also noted outsourcing for help‑desk functions. IT anticipates ongoing participation in HRIS and ERP implementation; some ERP costs are appropriated in finance rather than IT. The IT budget shows reduced capital equipment replacement in 2026 reflecting a smoothing of a prior replacement “bubble” and an outsourcing decision that shifted two IT help‑desk FTEs into a contracted managed‑service arrangement.
The committee asked departments to provide clear timelines and cost‑burden descriptions for the multi‑year implementation and to show how ongoing subscription and maintenance expenses will be covered in later years. Staff said they will provide additional detail in the follow‑up budget review this fall.
Quote: "This new ERP is gonna allow us to update our policies and procedures with some new workflow options ... and really enhance our capability of transparency," Finance Director Christina said.
