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Committee approves $6,000 for searchable PDF metadata on public records after IT review
3295370 · May 13, 2025
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Summary
The committee approved up to $6,000 to add metadata tags to document PDFs ("Meditag PDFs") so records become searchable; IT recommended outsourcing the metadata tagging rather than attempting an in-house parse without field definitions.
The committee considered two vendor quotes related to making historical PDF documents searchable. One vendor quote was substantially higher; a smaller option for metadata-tagged PDFs at about $6,000 was presented as a pragmatic, immediate step.
IT staff said an in-house…
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