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County approves intra-budget shift to cover a $50,000 local change order for Long Hollow drainage work
Summary
The committee approved moving local capital dollars to cover a $50,003.25 change order on the Long Hollow drainage project after staff said ARPA procurement rules precluded using federal funds for the out-of-scope work. Engineers described the project as a multi-phase effort estimated at roughly $1.6 million.
County engineering staff briefed the committee on the Long Hollow drainage project and asked for a local funding swap after procurement reviews concluded a recent change order could not be paid with ARPA funds.
"Because it's ARPA funds and it has to follow federal procurement, we can't use ARPA funds," staff said, describing the need to shift about $50,003.25 of local capital to cover the work.
Committee members pressed for the overall project scope and total cost. Staff explained the work is being executed in phases because a single bid was more expensive than the available budget; phase 1 was roughly $700,000 and phase 2 roughly $900,000, for a combined project estimate of about $1.6 million. Engineers said the work requires addressing downstream and upstream components to correct long-standing drainage issues that span multiple private properties and the public right-of-way.
Committee members discussed the boundary between county responsibility and private-property improvements. County staff said legal reviewed the project and concluded the work being performed was stormwater-related and tied to public right-of-way impacts rather than purely private improvements.
The committee voted to shift $50,003.25 of local capital funds to cover the change order and forwarded the item to the full commission; staff said the action would not change the county's overall funding obligation because the transfer reallocated local dollars rather than adding new money.
Staff emphasized the project has a long history, has required correcting prior private attempts to fix drainage that had made matters worse, and should conclude with the second phase if scope and bids remain as expected.
