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Paulding County staff recommend awarding five maintenance and hardware contracts totaling about $767,000
Summary
County staff presented recommendations to award five bids for grounds, roadway and IT hardware work, describing bid totals, contract scopes and renewal options; the meeting transcript records recommendations but no recorded final vote in the provided excerpt.
Paulding County staff recommended awarding five separate contracts for landscaping, roadside maintenance and IT hardware that together total roughly $767,000, and described scopes, bidder counts and renewal options during the board meeting on May 11.
County transportation and procurement staff told commissioners they received multiple bids on each solicitation and recommended the lowest responsible bidders for one-year contracts with options to renew for up to two additional years. The procurements discussed included government facility landscaping, Nutanix hardware for public-safety systems, right-of-way turf mowing, SR‑92 roadside mowing and a vertical mowing contract that trims trees and vegetation along county shoulders.
Staff said the low bidders and amounts were: TriScapes LLC for the FY2025 government facility landscape contract, $124,510; PCS (hardware vendor) for a Nutanix hardware purchase, $163,652.98; TriScapes LLC for FY2025 right-of-way turf mowing and maintenance, $190,732.38 (covering 67.1 acres and up to 17 cycles); Kelly Landscapes Management for SR‑92 South right-of-way mowing and landscape maintenance, $184,722.83 (with a stated contingency for plant replacement); and AAA Landscape Management LLC for the FY2025 right-of-way vertical mowing contract, $103,932.30.
County staff said the turf and roadside contracts include mowing, trimming, herbicide and fertilization cycles, mulch and plant-bed maintenance, and additional off‑season litter pickup cycles. The SR‑92 contract is tied to a long-term GDOT agreement covering landscape installed during a widening project; staff noted the corridor has a 50‑year maintenance term and includes medians, planted trees and grasses that GDOT required as part of environmental commitments.
Commissioners asked technical questions about schedule alignment (for example, why a maintenance schedule that lists an April start is coming to the board in May) and why there was a wide spread in bids for one contract; staff replied contractors price according to labor, equipment and their understanding of county expectations and that one low bid was disqualified for an unbalanced or incomplete bid. Staff also said references for TriScapes were checked and were “very good.”
The transcript records staff recommendations and commissioner questions but does not show an explicit recorded vote on each individual award in the provided excerpt. Records presented to the board indicate each recommended contract contains a one‑year term with options for up to two additional renewal years at the county's discretion.
The contracts will be funded from county general funds, except where the county indicated other dedicated sources; staff recommended awarding the contracts to the named lowest responsible bidders and to return to the board for any renewals or follow-up as required under county procurement rules.
