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Council ratifies $119,902 vehicle purchase, opens discussion on mayoral purchasing threshold
Summary
Port Orchard approved a resolution ratifying purchase of a 2025 Ford F‑350 flatbed for $119,902.52 and councilmembers discussed reviewing the mayor’s purchasing authority and procurement thresholds for budgeted fleet replacements.
Port Orchard — The City Council on May 13 ratified the mayor’s earlier signature on a purchase order for a 2025 Ford F‑350 flatbed and approved a resolution authorizing the purchase for $119,902.52.
Mr. Ryan, a city staff member, told the council the purchase supports water‑department operations and emergency response, aligns with the city’s fleet‑standardization goals and was procured through the state contract with Bud Clary Ford. Ryan said the mayor signed to secure pricing before the state contract window closed; staff described the step as a cost‑saving move that kept the purchase under budget.
Council Member Rosapetti moved to approve the resolution and ratify the mayor’s signature; Council Member Morrissey seconded. The council approved the resolution by voice vote.
Several council members then discussed procurement policy and the threshold for council review. Council Member Rosapetti asked that the council consider reviewing the mayor’s purchasing authority and thresholds for bringing purchases forward. “At some point in time, we might wanna review the council might wanna review the purchasing, budget authority of the mayor,” she said.
Procurement staff and the city attorney described existing practice and options. Ms. Otto, procurement/finance staff, said the city conducts an annual review of procurement policies. City Attorney Archer said the council can choose a policy that exempts budgeted items from additional approval or retain a lower threshold; she said it was common for other agencies to require no additional approval if purchases are within an approved budget line.
Director Crocker and staff noted the city’s equipment rental and revolving fund (ER&R) contains many planned vehicle replacements — staff estimated roughly 25 ER&R vehicles this year — and said bringing every budgeted replacement item to council repeatedly may be inefficient. Council members requested staff return with proposed procurement‑policy revisions for consideration at a work study.
