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Subcommittee to use ranking framework for Measure E essential‑facilities prioritization; city hall and Fire Station 56 remain
Summary
Staff proposed an annualized evaluation framework to prioritize remaining Measure E projects, recommending continued emphasis on essential facilities including City Hall and Fire Station 56 and annual review of ranking criteria to reflect evolving community priorities.
Finance subcommittee members heard a staff proposal on May 13 to manage remaining Measure E expenditures through an annual evaluation framework modeled on the CIP scoring process.
Staff explained the voter‑approved Measure E funds were originally targeted at essential facilities. Department staff proposed a process in which departments submit project lists each January; a staff committee (city manager’s office, public works, fire, police, library and recreation) would score projects against weighted criteria and recommend allocations to the city manager and finance. Staff also proposed annual review of scoring criteria to reflect council goals and community priorities.
Why it matters: staff said two Measure E projects remain from prior lists—City Hall work and Fire Station 56—and recommended using the evaluation framework to prioritize essential facility and deferred‑maintenance needs while honoring voter intent. Councilmembers suggested making the Measure E narrative more visible to the public (pointing to voter expectations) and ensuring time sensitivity and public‑facing descriptions align with what voters approved.
Key elements and context
- Proposed criteria: staff proposed mirroring the CIP scoring, with health and safety weighted at 35 percent and other categories for asset condition, time sensitivity and community benefit; staff recommended annual review to adjust for facility‑specific considerations.
- Remaining capacity and sunset: staff said Measure E has remaining capacity estimated in the range of $8.5 million to $10 million depending on sales tax receipts and that the measure sunsets in the early 2030s; staff proposed aligning projects with remaining funds and the sunset timeline.
- Process: staff recommended department submissions in January, a staff scoring committee, and final recommendations to come to the finance subcommittee and city manager’s office before council consideration.
Next steps
Councilmembers asked staff to emphasize the voter‑facing narrative when presenting Measure E recommendations and to revisit the scoring weights after an initial year of implementation. Staff said they will incorporate council feedback into the Measure E allocation and present recommendations tied to the FY 2025–26 CIP.
