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Planning commission reviews draft rules of procedure; staff to return revised language on public comment limits
Summary
Staff presented a redlined draft update to the Planning Commission's rules of procedure to align terminology with city code, rename the secretary role to clerk, limit group representation time to three minutes, and update meeting references; commissioners asked staff to memorialize specific language and return a revised draft at the next meeting.
A staff member identified as Miss Spear briefed the Planning Commission on a redlined draft updating the commission's rules of procedure. She said the draft modernizes outdated references, aligns the document with city code chapter citations, replaces the term “secretary” with “planning commission clerk,” and corrects other technical references.
Why it matters: The rules of procedure describe how the Planning Commission conducts meetings and public comment; the proposed changes would standardize terminology and remove an older allowance that gave group representatives more time than individual speakers.
Miss Spear told commissioners the draft updates municipal code references and internal titles and that Robert's Rules of Order would continue to govern deliberations where applicable. She noted the draft keeps a 10:00 p.m. meeting limit (rather than 11:00 p.m.) and updates the meeting schedule language.
A substantive change under discussion was removal of language that previously allowed an individual speaker representing a group to receive additional time. Commissioners clarified whether group representatives still receive extra time; Miss Spear and commissioners agreed the intent is to limit group testimony to the same three minutes allotted to individual speakers. Chair Sher asked staff to revise the sentence to make that explicit. Miss Spear said she will update the draft and bring the revised language back for review at the next meeting.
No formal vote was taken. Staff requested that commissioners submit any suggested wording changes before the next meeting to allow a quick vote if the commission chooses to adopt the updated rules then.
