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District advances plan for Frontline time‑clock to streamline hourly payroll
Summary
The board advanced staff’s proposal to implement Frontline’s time‑clock and attendance module and asked administrators to place the purchase on the next meeting agenda after board questions about cost, implementation and return on investment.
The Eastern York School District board on Thursday agreed to move forward with staff’s plan to implement Frontline’s time‑clock and attendance module for hourly employees, asking administration to place the purchase on the next meeting agenda for formal approval.
Agenda manager Carla presented the proposal and described the district’s current manual time-card process for more than 150 hourly support staff. Staff said the manual routine requires a support staff member to spend a full workday every pay cycle reconciling paper time cards against absence records and that supervisors must hand-key hours into payroll. The Frontline module would let employees clock in with a mobile app, kiosk or desktop, route approvals electronically to supervisors and feed hours into payroll in real time.
Carla said vendor estimates put initial costs in the $5,000–$10,000 range depending on configuration, with ongoing annual costs that staff estimated in discussion at roughly $11,000. The board discussed alternatives for phased implementation — beginning with mobile or desktop clock‑in before adding physical kiosks that run about $1,700 each — and implementation rules such as five‑minute grace windows and IP‑address or network restrictions to prevent offsite clock‑ins.
Members and staff discussed the proposal’s operational benefits. Staff said the system could reduce manual reconciliation time (one staffer spends an estimated eight hours per payroll period) and improve accuracy; vendor estimates suggested small daily clocking variances across a 50‑employee group could translate into thousands of dollars of annual payroll leakage. Board members asked for a tighter calculation of annual savings versus the subscription cost; staff said they would provide detailed cost‑benefit numbers for the formal agenda item.
The board did not vote to buy the software at the meeting. Members had no objections to placing the proposal on the next meeting agenda and asked staff to supply a final cost estimate, proposed implementation phases and a recommendation for whether to include kiosks or rely on phone/desktop clock‑in for initial rollout.
