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Stevensville council tables airport pavement maintenance award pending airport board review
Summary
The Stevensville Town Council opened four bids for airport pavement maintenance, heard staff describe documentation and differing scope/priority between maintenance and rehabilitation, and moved to table an award until the airport board reviews the bids and makes a recommendation to the council.
Stevensville Town Council opened four bids for pavement maintenance at the municipal airport and moved to table awarding the work until the Stevensville Airport Board can review the proposals and recommend a bidder to the council.
The move to delay came after staff read the four Schedule 1 totals and discussed whether the work constituted routine pavement maintenance (crack sealing and surface protection) or a larger rehabilitation of older taxi lanes. “I move that we table this decision until the airport board has time to review the 4 bids and recommend to the council which one,” Councilman Brown said during the meeting.
Why this matters: awarding a contract will allocate local funds and determine whether the work will be limited to maintenance or be treated as a larger pavement-rehabilitation project that could require a different procurement approach. Staff noted the maintenance work protects newer pavement by sealing cracks, while rehabilitation would involve tearing up and rebuilding older taxi lanes.
Most important facts: staff recorded these Schedule 1 totals while opening bids: Highlight Airfield Services LLC (Watertown, New York) — $237,815.33; American Road Maintenance (Tucson, Arizona) — $338,895.00; CR Contracting LLC (Bend, Oregon) — $1,908,020.54; Road Products LLC (Spokane Valley, Washington) — $201,116.25. A staff member reported that bidders provided required documentation such as contractor registration numbers, equal opportunity certifications, Buy American certification, and evidence of competency and financial statements.
Discussion and next steps: Council members and staff discussed priorities, with staff saying the pavement maintenance (sealing and surface protection) is the more immediate need and that the rehab project (rebuilding taxi lanes) is a lower priority. Staff said they would discuss the bids with the airport board and with Brian (staff) and return with a recommendation; council members asked the airport board to consider whether the project should instead be reissued as an RFP if the board recommends that approach.
The council recorded a motion to table the award and request a recommendation from the airport board; the meeting transcript does not include a completed vote on that motion.
Taper: The council asked if there were any further comments from the council or the public before closing discussion; none were recorded in the provided transcript segment.
