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County moves to buy Jaguar scanning and payment system to enable remote deposit and electronic ticket capture
Summary
Treasury/finance staff requested purchase of a Jaguar scanning and payments system to scan checks and tickets and enable remote deposit; the board approved the purchase and indicated funding would come from capital funds.
County staff presented a proposal to purchase a Jaguar (EMI) payment-processing and scanning system to automate capture of mailed payments and bank tickets and enable remote deposit. The system includes scanning workstations, software for recognition and batching, and annual maintenance.
Staff described the system’s capabilities: the vendor’s capture software can process up to 50,000 transactions under the proposed license tier, includes handwriting/line recognition to flag errors, and can be configured for multiple county bank accounts (real estate, mobile home, general fund, payroll). Configuration, implementation and training were quoted as one-time setup costs; replacement scanners and annual maintenance were also in the proposal. Staff said the vendor has integrated with banks that receive county deposits and the county could phase in remote deposit and bank capture over time.
A motion to purchase the Jaguar/EMI system passed. The board discussed funding source and staff indicated the purchase would be taken from capital funds. During the discussion, staff estimated initial implementation and one-time costs and described phased training plans; exact staff training hours were not specified. The treasurer estimated the total originally discussed as $24,330 and separately referenced an annual maintenance figure; another staff figure in the discussion indicated a different subtotal ($2,203.30) tied to annual discounts and fees, and commissioners asked staff to confirm final totals in the contract documentation.
Roll call recorded commissioners voting in favor.
The board approved the procurement and instructed staff to manage implementation, training and bank integrations and to return to the board if additional contract clarifications are needed.
