The Teton County School District board authorized staff to issue a request for proposals to outsource some or all IT services after an audit and discussion of staffing capacity.

District officials told the board that after several departures the internal IT team will be reduced to a single remaining staff member in June; administration worked with a vendor (TV IT) to audit services and cost options. The proposed approach replaces the cost of one in‑house FTE with a managed services contract that would provide a team for monitoring, backups, help‑desk support and routine maintenance, including 24/7 monitoring and disaster recovery services.

Administration said outsourcing could provide a multi‑person team for roughly the cost of one staff member and would include software monitoring agents and off‑site backups for district servers and endpoints. The board discussed procurement rules; the district attorney advised that a formal RFP was required for the scope and dollar amounts discussed. The trustees moved, seconded and approved issuing an IT services RFP. District staff said the RFP and scoping would proceed immediately and that special projects (for example AV equipment installation) would remain a separately budgeted procurement item if needed.

Board members asked for a clear standard operating budget and a catalog of special projects so the board can see which items are ongoing operating costs and which are one‑time projects. The administration said it has prepared a standard operating budget for IT and will track special projects separately, and that the AV project for the district office will be budgeted as a separate special project.