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Commission reviews logistics for upcoming Party in the Park event
Summary
Commissioners and staff discussed outreach, tables, vendors, volunteers and electric access for a forthcoming parks department event and asked commissioners to help publicize the event and recruit partners.
Donna (event organizer) briefed the commission on an upcoming community event the parks department is organizing and asked commissioners to distribute posters and contact local partners.
Donna asked commissioners to identify two partner contacts each to invite and to take a small number of printed posters to local businesses and neighborhood distribution points. "We're hoping that everyone will take some of the posters," Donna said, adding that asking local businesses and friends groups to help spread the word has been effective.
Alex (parks staff) and other commissioners discussed logistics including the number of available department tables (three in storage), the need for a vehicle to move the non-folding tables, electricity for performers and vendors, and whether food-truck vendors would attend without a city subsidy. Alex said the department maintains a list of licensed food-truck vendors and advised that trucks are typically expected to attend at their own expense.
Commissioners discussed small funding options for giveaway perennials and whether Portland Trails might match small donations for the plant giveaway; Portland Trails indicated willingness to match. Staff also said event setup help will be requested and that some commissioners and staff plan to arrive early to assist with tables and set-up. Rain contingency was noted as the usual fallback if weather is poor.
No formal action or vote was taken; staff will circulate a checklist of specific equipment, staffing and electrical needs ahead of the event and asked commissioners to confirm partners and outreach contacts.
