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Staff: Low bid of about $13,000 would cover immediate shelter repairs across seven parks
Summary
City staff told the Points and Grounds Committee that consultant Garland inspected shelter structures across seven parks and two contractors bid to make immediate repairs; the low bid of roughly $13,000 fits within this year’s $15,000 allocation and work is scheduled to start June 1 for about one week.
Chris, a staff member, told the Points and Grounds Committee that Garland prepared an engineering-style assessment of park shelter structures and the city received two bids to complete this year’s immediate repairs, with the low bid at about $13,000.
The matter matters because the city has a $15,000 line in this year’s budget for structure repairs; proceeding with the low bid would leave a small contingency to cover any unseen rot or additional minor fixes. Chris said the work would address immediate needs at multiple sites, including the municipal pool building and shelters at Freedom Park, and that the contractor expects to start June 1 and finish the week of work in about a week.
Garland inspected ‘‘every structure that we have in all 7 parks’’ and produced a five‑year forecast listing immediate and deferred repairs, Chris said. The firm prepared bid documents and specifications; two companies submitted proposals, and staff reported checking references for the lower bidder. Items described as part of the immediate scope included shingle replacement, localized roof repairs, tar around penetrations and some masonry work at the municipal pool building where a former vent opening remains.
Chris said the $15,000 budget leaves a modest contingency if crews discover additional rot once work begins: ‘‘they had good references behind them, and they can take care of everything, that needed to be done this year for, just right around 13,000,’’ he said. The presentation was informational; staff described the recommendation and schedule but did not record a formal committee approval of a contract during the meeting.
Questions from committee members were limited to clarifications about schedule and scope. No ordinance, resolution or formal procurement award was recorded in the transcript.
A decision to proceed would move the city’s shelters toward the five‑year CIP plan Garland provided; if the low bidder performs well, staff said similar repairs could be considered in future budgets.
