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Executive Committee sets priorities: pay-equity audit, website and AV upgrades, app push-notification review
Summary
Golf Manor’s executive committee assigned committee priorities for the year—pay-equity audit with Hamilton County, website and audiovisual upgrades, and a review of the village app and its maintenance— and set timelines for a management audit and follow-up.
The Golf Manor Village Executive Committee reviewed its priorities for the year, confirming a pay-equity audit, website and audiovisual upgrades, a management-audit timeline and a review of the village mobile app’s maintenance and push-notification capabilities.
A committee member said their project will be a pay-equity audit and noted a commitment made with a Hamilton County commissioner; the member said the county-led work will start this summer and the local audit will follow. Committee members agreed the pay-equity review will not produce updates immediately until the county work begins.
Mel (Committee member, community engagement lead) and others discussed website and audiovisual (AV) upgrades. Mel said she expects community engagement around the website redesign and plans to recruit roughly six residents for a subcommittee to help review other municipal websites and develop a request for proposals. Mel said cost remains unknown and could range from a small contract to a larger project; she emphasized the need for community feedback.
AV improvements were discussed in the context of livestreaming and hearing quality. Committee members said past live streams were difficult to watch and hear, and Britney was asked to help test whether current projector and streaming settings are adequate. A committee member said the village’s IT contractor may be able to explain the streaming settings and tied software better than committee members can.
The committee discussed the village mobile app’s maintenance and a pending bill. A staff member said a vendor had offered a $500 discount on an annual maintenance bill originally about $7,000; the revised invoice discussed in the meeting was about $6,500 and it has not been paid. The staff member explained that the maintenance fee covers the third-party portal that enables push notifications; if the village stops paying maintenance it would retain the app’s content but would lose the ability to push notifications to users.
A committee member said the staff account for push notifications had been created so committee heads could test sending messages; members discussed using the app to send monthly meeting reminders and occasional event notices. Committee members also requested usage statistics and download counts from the vendor dashboard to assess community adoption; one member said they had logged in once and found the system intuitive but had not used it regularly.
On the management audit, David (Committee member) said he has started the work and will tie his timeline to the end of his term, with a goal to have finance numbers by October and a recommendation by November. For the committee’s internal scheduling, the committee set its next executive meeting for June 9 at 6:30 a.m. and asked members to return feedback on Ron’s annual review by May 30 for compilation by June 9.
No formal votes or contract approvals were made on website, AV or app maintenance during this meeting; the committee discussed vendor invoices, directed staff to gather usage statistics and set follow-up steps.
