Hills Brook roof project: no hazardous materials found, committee approves architect contract and related invoices

The Simsbury Public Building Committee heard a project update and approved contracts and invoices for the Hills Brook roof project after consultants reported no hazardous materials and confirmed drawings and specifications were complete.

Andy, who took over for Al Jahinsky as the project representative, told the committee that test cuts and existing surveys were completed and "we got the report back from the hazmat already that there is no hazmat materials." He said drawings and specifications "have been completed" and reviewed with the authorities having jurisdiction and that the team is "just waiting on the state to approve the grant and give us the number that we can use to finalize all the rest of the documents."

The committee approved a motion to reorder the agenda (to "flip flop" the Hills Brook and Latimer Lakes items) and then approved a $45,000 AIA contract for Oaks and Homes architects for architectural and administrative services. The committee also approved an architect invoice (invoice number 25039) for $11,250 and voted to approve an invoice from Silptown Roofing for roof test cuts (invoice date 02/27/2025) and an invoice for roof asbestos inspection services (invoice number 27402) in the amount of $3,750.

Committee members added that the project should be ready to submit the state grant application by the February deadline and that they expected to know the state's decision by the next meeting.

Votes at a glance: motion to reorder agenda (flip-flop Hills Brook and Latimer Lakes) — passed; approve Oaks and Homes architects contract $45,000 — passed; approve architect invoice 25039 ($11,250) — passed; approve Silptown Roofing invoice (roof test cuts) — passed; approve roof asbestos inspection invoice (invoice 27402) $3,750 — passed.

The committee will await the state's grant award number to finalize remaining documents and next steps for procurement and bidding.