HSRPC forms ad hoc outreach committee to develop historic overlay outreach and education plan

The Historic Sites and Records Preservation Commission created an ad hoc committee to research best practices and draft a strategic outreach and education plan focused on the historic review overlay and the commission’s preservation work.

Paulina Pivock explained the ad hoc’s purpose: to work with staff on grant deliverables and to bring a concrete outreach plan back to the full commission. “I move that we create an ad hoc committee to prepare a plan for strategic outreach and education in the community,” a commissioner said during the motion discussion. Another commissioner seconded the motion and the commission approved it by voice vote.

The ad hoc will include up to three volunteers; at the meeting Janetta and Letha Goger volunteered to serve and other commissioners indicated willingness depending on capacity. Commissioners emphasized the project will be ongoing and will define clear decision points when proposed outreach materials or designs must return to the full commission for approval. Staff said the ad hoc will report back to the full commission with recommendations and a proposed structure for outreach work.

Commissioners noted prior outreach efforts — such as a single flyer posted to social media — and said a structured plan is needed for consistent public communications. The ad hoc committee will coordinate with staff on messaging, community engagement and timing for any outreach tied to grants or events.