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Assessor/Recorder seeks Tyler migration for records system, to be funded from recorder modernization accounts
Summary
Assessor/Recorder Vince Kehoe told supervisors the department plans to migrate county recording and title search systems from an older AS/400 platform to a Tyler Technologies product, funding the conversion from recorder modernization and other restricted recording funds held by the department.
Mariposa County Assessor and Recorder Vince Kehoe told the Board of Supervisors April 8 that his office will move the county’s recorder and land‑records system off an aging AS/400 platform and migrate to a Tyler Technologies solution.
Kehoe said the county has several restricted recorder funds established under state law — including the Recorders Modernization Fund, the microfilming/Conversion fund, the Vital Records fund and a Social Security truncation fund — and that the migration and related modernization costs will be paid from those dedicated funds. Kehoe told the board the funds have accumulated over years from recording fees; to date the department has enough balance in those accounts to cover conversion and early ongoing costs without requesting general‑fund support.
Kehoe said initial negotiations to extract data from the current vendor (Avenue Insights) produced an unexpectedly high conversion quote (about $80,000), but by working with Tyler and county IT staff the department secured a conversion price under $10,000. He said the department will finalize an agreement for services and proceed with data extraction and transfer to Tyler.
The planned migration will preserve public terminals for title searches in the Recorder’s public office. Kehoe said the Tyler solution is used by many California counties and that partnering with larger user bases improves negotiating leverage and access to vendor support.
No board action was required on April 8 beyond the informational briefing; Kehoe said the department will proceed with executing agreements and report back on implementation.
