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Board approves January bills and awards audit contract to previously used auditor
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Summary
At its Feb. 26 meeting the Housing Authority's Board approved payment of January bills and awarded an auditing services contract (RFP) to the authority's incumbent auditor; both resolutions passed by roll call.
At its Feb. 26 meeting the Board of Commissioners of the Housing Authority of the City of New Brunswick approved two resolutions by roll call: payment of bills for January 2025 and the award of auditing services for the fiscal year ending June 30, 2024.
Votes at a glance
- Payment of bills (Resolution 2025-2-26 #6): Approved. Roll-call votes recorded as yes from Commissioner Medina Hernandez, Commissioner Waldy, Commissioner Dunlap, Commissioner Georgiani and Chairman Dan Wright; Commissioner Dale Colwell and Dr. Caldwell were recorded absent.
- Auditing services (Resolution #7): Approved. The board awarded the audit RFP to the incumbent auditor (the only respondent). Key contract terms recorded on the public record: services for the year ending 06/30/2024; total fee not to exceed $17,570; a cap of 94 hours at hourly rates stated as $225 and $150 accordingly; the auditor will begin fieldwork on March 13. The board recorded that the RFP produced a single submission and that rebidding would delay the audit process; the board voted to approve the award so the audit could proceed on the timetable required for spring filings.
What was discussed before the vote: Staff and counsel explained that the RFP produced one respondent and that the vendor had previously provided audit services to the authority. Counsel said the board could choose to rebid but that doing so would likely delay the audit and potentially complicate spring filings. A staff member said the auditor was "the only bidder" in that category and that the timing (March 13) made a walk-up resolution practical.
Motion/second and roll calls: For the payment of bills resolution, a motion was made and seconded (second recorded as Commissioner Dunlap) and then approved by roll call. For the auditing services resolution the board recorded a motion and second and approved the resolution by roll call with the same recorded affirmative votes as above. No "no" votes or abstentions were recorded on the transcript.
Notes and next steps: The contract language requires the auditor to return to the board if additional scope or fees are necessary. The board did not direct staff to rebid the RFP. No additional contracts or budget amendments were approved at this meeting.
