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DeKalb County Board of Education approves $5.63 million contract for capital improvement planning
Summary
On Jan. 24, 2025, the DeKalb County Board of Education voted 4-3 to award RFP 25-752-004 to Hoare Program Management, LLC for capital improvement planning and program management services with a year-one not-to-exceed amount of $5,630,326; the district said year-one funding will come from a program-management fund to be confirmed annually.
Jan. 24, 2025 — The DeKalb County Board of Education voted 4-3 on Jan. 24 to award RFP 25-752-004 to Hoare Program Management, LLC for capital improvement planning and program management services, approving a year-one not-to-exceed amount of $5,630,326.
Eric Hofstetter, chief operating officer for the DeKalb County School District, told the board the single contract will combine several capital improvement program (CIP) services — including CIP planning, a facility needs assessment and program management — into one agreement to improve information flow and alignment as projects move from identification to construction. "This award combines several CIP services into one contract," Hofstetter said, and he asked that the board place the item on the consent agenda.
Hofstetter said the contract’s annual cost will vary as projects are completed and new projects begin and that projected costs will be adjusted each year when the contract is renewed. He also said year-one funding for the program-management services will come from a program-management fund identified in the presentation (transcript records the name as "EASBLOC 6" or variant spellings); the district said that the funding source will be confirmed each year at renewal and may be changed if the identified funds become insufficient or inappropriate.
Hofstetter told the board the contract will begin data collection and planning for the district’s next major capital improvement funding cycle, which he identified as beginning in July 2027. The district did not provide further detail in the meeting about the specific projects that will be managed under the contract.
Board member Ms. Covertz moved to approve the item; Mr. Ziffer seconded. With a show of hands the motion passed, 4 in favor and 3 opposed. The board placed the item on the consent agenda before the vote.
The meeting concluded immediately after the vote. The board adjourned the Jan. 24, 2025 virtual call meeting.
