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Council directs staff to study new city shop near sports complex; staff cites $58,000 annual fuel-and-mileage savings
Summary
Council asked staff to proceed with engineering and cost study for a new city-owned shop adjacent to the BMX/ADA sports complex, citing reduced vehicle miles, improved storage and training capacity and an estimated initial project range of roughly $3.6 M to $5.2M (concept estimate).
The Eagle City Council directed staff to move forward with a design and cost study for a proposed city-owned public-works shop on city-owned property adjacent to the BMX track and the new Eagle Sports Complex.
Why it matters: Staff presented a concept modeled on a mid-size municipal shop (City of Meridian) and said a relocated facility would shorten daily round trips for 24 city vehicles, reduce annual mileage by roughly 88,000 miles and save an estimated $58,000 a year in mileage-related costs alone. The presentation argued additional savings would come from reduced staff travel time, bulk purchasing of materials, secure off-street equipment storage, a wash bay and dedicated chemical storage.
What staff presented: Public Works Director Eric (last name not provided) and staff described the parcel adjacent to the BMX facility (about 7.4 acres) as suitable for a phased shop. The concept includes: - Secure yard and gated entry with key-card access; covered equipment storage (three-sided lean-to) and heated interior bays. - A wash bay, dedicated chemical storage with MSDS posting and secure inventory space to enable bulk purchasing (mulch, concrete mix, fittings, consumables). - Work bays for metal fabrication, mechanical maintenance and woodworking so the city can fabricate and maintain park elements in-house. - Office and classroom space for staff training and locker/break-room facilities.
Quantified benefits highlighted at the meeting - Reduced travel distance: staff estimated current round-trip distances to the existing shop are about 17.8 miles per trip versus an estimated 6.0 miles round trip to the proposed location (an 11.8-mile per-trip reduction). Using the city's fleet of 24 vehicles this equals roughly 88,000 fewer miles per year. - Time savings: projected round-trip time savings equal roughly 23 minutes per vehicle per day; staff estimated the saved travel time across crews equals about 1.5 full-time positions in annual hours. - Concept cost estimate: staff presented an early-phase benchmark of $3.6M to $5.2M depending on final scope and inflation adjustments from a 2012 Meridian example.
Council direction: After presentation and questions from council members, the council voted to authorize staff to proceed with a formal planning/design study, to change the capital-plan status of the project from "savings" to "engineering/planning and design," and to prepare an RFP or scope for an engineering cost estimate. The council additionally asked staff to return with a detailed scope and cost estimate and agreed to appoint a council liaison to the project; a council member volunteered to serve as the liaison during the meeting.
Next steps: Staff will prepare a formal scope of work for an engineering and design study, return with a project cost estimate and recommended phasing for construction. If the full facility is approved and built it would be phased: initial site readiness and secure storage, then covered parking, wash bay and chemical storage, and finally the interior shop and training/classroom spaces.
No funding appropriation for construction was approved at this meeting; council directed staff to bring a project scope and cost estimate for capital-plan consideration and prioritization.
