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Commissioners approve new financial software pending legal review; withhold TimeClock Plus hardware payment during migration
Summary
The court approved contracting with Financial Intelligence for county financial software (pending county‑attorney review), withheld a TimeClock Plus hardware invoice while compatibility and migration remain unresolved, and approved the remainder of presented bills totaling $985,204.15.
Coryell County Commissioners voted to move forward with a contract to adopt Financial Intelligence as the county’s new financial software, pending final review by the county attorney, and took related actions on payroll/timekeeping and accounts payable.
County Finance Director Brandon Wood presented a draft contract and said the county must secure a conversion slot; "in order to secure a spot, we have to make up the contract," he told the court. Staff said the actual software conversion and data upload will take several months and that a go‑live date is not immediate.
Commissioners approved the contract motion pending final legal review by the county attorney.
Timekeeping and an invoice withheld: Commissioners also voted to withhold payment on a TimeClock Plus invoice (invoice no. 00407698) for $1,358.88, citing uncertainty about hardware and software compatibility during the financial‑system migration. Commissioner Matthews moved not to pay the invoice; Commissioner Basham seconded the motion, and the court approved it by voice vote.
Court members discussed how Financial Intelligence will interact with timekeeping systems. County staff reported a written response from Financial Intelligence saying it does not directly interface with TimeClock Plus; a staff member relayed Financial Intelligence’s line: "we do not" interface with that timekeeping product and recommended selecting a timekeeping provider that fits the county’s needs and budget. Staff explained that payroll data can still be exported from timekeeping software and imported into the new financial system, but that short‑term manual processes and a conversion period are likely.
Paying the rest of the bills: After removing the TimeClock Plus invoice from the accounts‑payable run, commissioners approved payment of the remaining bills totaling $985,204.15. The court also heard that the TimeClock Plus contract runs through June and that 30 days’ notice is required for cancellation.
Ending: Staff said they will continue migration planning, assess compatible timekeeping options during the conversion window and provide updates on licensing and procurement thresholds as conversion pricing and user counts are clarified.
