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Commissioners approve key-card access contract and move to add policy language
Summary
The court approved a county key-card access contract and discussed adding the new rules to county policy, including a $25 replacement fee and restrictions on tailgating; commissioners asked for a follow-up review with emergency services before final policy adoption.
Dimmit County commissioners approved a contract to formalize key-card access for county buildings and discussed incorporating the contract's provisions into county policy.
The proposed contract defines responsibilities for key-card holders, requires return of cards upon termination and authorizes a $25 replacement fee for lost cards. Court staff said the IT department has been auditing cards to ensure registered ownership and to deactivate unassigned cards.
Why it matters: County officials said the contract will improve security, help track who is in county buildings during nonworking hours and create a clear process for issuing and revoking access. Commissioners asked that the policy specifically accommodate emergency-response partners (sheriff's office, fire department, emergency management) and requested a short delay for final policy language so those agencies can confirm weekend and emergency access provisions.
Outcome: The court approved the contract and recorded that it will be added to county policy. Several commissioners asked staff to meet with emergency management, the sheriff and fire officials to define which nonemployee partners require persistent access before the policy is finalized.
Ending: Staff said registered cards that were inactive or not matched to a user had been deactivated during an IT cleanup; the court directed staff to return with final policy language after the requested consultations.
