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District directors outline annual reporting metrics for food service, communications, safety and community education
Summary
Food service, communications, safety/security and community education directors presented proposed annual report items — participation numbers, staffing models, crisis communications, drill reporting and enrollment/wait‑list trends — and trustees requested specific metrics and outreach ideas for parents.
Four district directors presented proposed metrics and timelines for forthcoming annual administrative reports that trustees asked to receive in a sequenced format: food services, communications, safety and security, and community education.
Food service: The new food service director proposed year‑to‑year state claim and participation comparisons, staffing model changes, meal‑level revenue and cost per meal analysis, catering revenues, equipment replacement cycles and a budget snapshot at fiscal year end. Trustees asked for data on scratch cooking/fresh food goals, catering customers, federal vs. state funding breakdowns, and measurable metrics for students’ time spent in line and meal service times.
Communications: The district’s communications lead said staff will audit the website for ADA compliance and link integrity, develop an annual communications plan (content calendar) over the summer, and track analytics (video views, unique viewers, geographic reach). Trustees asked for social‑media strategy options, metrics for email delivery and open rates, and family preference surveys for notification methods.
Safety and security: The safety director proposed including behavioral threat assessment (BTA) case counts, suicide‑assessment numbers, site assessment recommendations and follow‑up actions, security enhancements, incident/crime reporting (state‑mandated), drill counts, and training attendance. Trustees requested breakdowns by incident type and context (school day vs. events), personnel/training rosters and documentation of procedures that have been added or changed.
Community education/early childhood: The community education leader proposed reporting professional development, enrollment and wait‑list levels, three “data days” (begin/mid/end year) for program trends, progress on state rating improvements (goal to reach 4 or 5), summer programming, and budget sustainability measures. Trustees asked for clarity on which programs Community Ed oversees and metrics for both early childhood and enrichment offerings.
Board guidance and next steps: Trustees asked that the reports be sequenced across the year so the board and community receive actionable data without redundancy. Administration said additional directors (special education, HR, finance, curriculum) will present in April and that principals and strategic‑planning survey results will inform a district‑wide culture metric. Several trustees suggested including pie‑chart summaries, FOIA trends and communications types in the communications report.
