Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the County Finance And Governance topic
No spam. Unsubscribe anytime.
Madison County fiscal court approves zoning map update, budget amendments, grants and janitorial contract
Summary
On March 11, 2025, the Madison County Fiscal Court in Berea approved a second-reading zoning map ordinance, two budget amendments (first reading), multiple grant applications, an appointment to the county tax assessment board and awarded a janitorial/maintenance contract for judicial facilities.
Madison County Fiscal Court on March 11, 2025, in Berea approved a package of ordinances, resolutions and a bid award that the judge executive and county staff said are intended to update county land-use records, adjust budgets and secure outside funding and services for county operations.
The court adopted Ordinance 2025-O-02 (second reading) to update the county’s official zoning map so it aligns with the Madison County Land Development and Subdivision Regulations adopted in 2023. The court also approved first readings of two budget amendments — Ordinance 2025-003 (Madison County General Fund; $22,859.42) and Ordinance 2025-004 (Madison County Road Fund; $116,485) — both advanced for final action at a later meeting.
The court approved a slate of resolutions: the appointment of Kevin Johnson to the Madison County Tax Assessment Board (Resolution 2025-015); an application to the United Spay Alliance Community Cats Grant Program for $2,000 (Resolution 2025-016); and an application to the Kentucky Historical Society’s America 250 KY grant program for $10,000 to support preservation of historical portraits (Resolution 2025-017). The court also awarded a bid for janitorial and maintenance services for the county’s judicial facilities to Absolute Best Cleaning Incorporated (Resolution 2025-018).
Votes and key details - Ordinance 2025-O-02, Official Zoning Map (second reading): Adopted. The ordinance directs the county GIS coordinator to update the official zoning map to reflect the land use designations in the 2023 land development/subdivision regulations. Roll call recorded unanimous approval (Master Combs: yes; Master Lockmuller: yes; Master Hughes: yes; Master Bakken: yes; Master Collins: yes; Judge Taylor: yes). - Ordinance 2025-003, General Fund budget amendment ($22,859.42) (first reading): Approved on first reading; second reading and final adoption pending. Motion/second: not specified in the record. Roll call: unanimous yes. - Ordinance 2025-004, Road Department budget amendment ($116,485) (first reading): Approved on first reading; second reading and final adoption pending; staff noted a typographical correction (reference to “general fund” versus “road fund”) would be fixed prior to advertisement. Motion/second: not specified. Roll call: unanimous yes. - Resolution 2025-015, Madison County Tax Assessment Board appointment (Kevin Johnson): Approved; motion/second recorded and roll call unanimous yes. - Resolution 2025-016, United Spay Alliance Community Cats grant application ($2,000 matching grant requirement): Approved; court authorized the judge executive or designee to apply and execute documents if awarded. - Resolution 2025-017, Kentucky Historical Society America 250 KY grant application ($10,000, no local match): Approved; county to apply to preserve historical portraits (including portraits associated with local bar association and museums); judge/county designee authorized to execute agreements if awarded. - Resolution 2025-018, Judicial Facilities Maintenance and Janitorial Services (bid award to Absolute Best Cleaning Incorporated): Approved. Contract details presented by staff: courthouse cleaning $6,435 per month; Madison County Family Court building $3,775 per month; maintenance management fees listed as $14,800 total per year (courthouse) and $8,675 total per year (Family Court building). Court authorized the judge executive or designee to negotiate and execute contracts. - Approval of hiring recommendations (personnel hires pending preemployment screening): Approved by roll call. - Approval of minutes from the February 2025 fiscal court meeting and payment of claims/transfers: Approved by roll call.
What the court said about the zoning map and bids County planning staff explained the zoning-map ordinance is administrative cleanup: it reconciles alphanumeric/zoning symbols on the map with the updated land-use categories in the 2023 regulations and will not change any property’s zoning designation. In discussion of the janitorial bid, magistrates and facilities staff reviewed bid documents and scope items (inside vs. outside trash service, supplies and invoicing) before approving the award to a local company; staff said the county will sign the contract that enumerates responsibilities and that the Administrative Office of the Courts (AOC) will continue to reimburse the county for allowable judicial building costs per AOC rules.
Next steps Several ordinances advanced on first reading will return for second reading and final adoption at a future meeting. Staff said clerical corrections would be made to the road fund amendment text prior to advertisement. If grant applications are successful, staff will execute award agreements as authorized by the court.
