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Board subcommittee reviews change orders, pool boiler replacement and a proposed $83,000 AV upgrade

3108664 · April 7, 2025
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Summary

Board staff reported small construction change orders including emergency-lighting and generator work at district high schools, outlined a pool boiler replacement project at Chippewa Valley High School, and sought guidance on a proposed $83,000 upgrade to the boardroom audio-visual system.

Jeff Atkins, a district staff member, told the building and site subcommittee that the monthly change-order summary includes work at Dakota High School and a prorated generator cost split tied to food-service equipment.

Atkins said, “The first change order on there is for the Dakota High School Auditorium. We're in the process of upgrading the emergency lighting over there that doesn't work,” and that electricians found an obsolete device that must be replaced. He said the installed generators were converted from diesel to natural gas, requiring a new meter and about $18,000 of work the district prorated between bond funds and the food-service budget.

The subcommittee was also briefed on aging boilers at Chippewa Valley High School’s pool. Atkins said the pool’s boilers were original to the building and “there's 3 owners in there. 2 of them are failing on a regular basis.” He said bids for replacement were out for bid and were due on the 16th, with intent to bring the recommended contract to the full board after review.

Sarah (staff member) outlined problems with the boardroom AV system, which she said was installed about 2013 and is beyond its expected 7–10 year life. She told the subcommittee the system has become unreliable and that repairs to the AV controller have failed repeatedly. She presented a vendor quote, saying a modern replacement would cost about $83,000 and “would give us the ability if we ever needed to live stream again. It would streamline that process.” She recommended funding from the district’s technology bond but said the district could scale the scope down or offer line-item alternates in an RFP.

When asked about timing, Sarah said installation could likely occur over the summer and that she would work with Lillian Grayson to develop bid specifications. Atkins and Sarah said the district can reduce the quoted scope if the board prefers a lower-cost, in-room-only system; they also warned that continuing with the current ad hoc bypass will keep recorded meeting audio quality poor until the system is replaced.

Clarifying details recorded in the meeting included the approximately $18,000 cost for the gas-generator work, the AV vendor quote of about $83,000, and the fact that pool bids were due on the 16th with a plan to present recommendations to the full board. No formal procurement decision was made at the subcommittee meeting; staff asked for direction on scope and funding source before issuing an RFP.

The subcommittee will forward the change-order summary and bid recommendations to the full board for formal action.