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Clallam County weighs OnBase renewal and upgrade as staff urge keeping dual systems
Summary
County staff told commissioners the OnBase maintenance renewal is due April 30 and recommended upgrading and continuing both OnBase and Odyssey DMS, citing record integrity, e‑filing requirements and revenue from external subscriptions; no formal decision was taken.
Clallam County officials discussed whether to renew and upgrade the county’s OnBase document management subscription during a Board of County Commissioners work session on April 7, 2025.
County staff said the OnBase maintenance invoice for the next term is “just over $35,000,” and that public-agency subscription discounts reduce the county’s net payment to about $27,000 a year. Clerk staff also noted the county receives roughly $7,700 a year in user fees from outside subscribers — title companies, the public defender’s office and others — which reduces the net cost of maintaining OnBase to “a little over $20,000” annually.
The clerk’s office argued…
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