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Commissioners discuss $28,738 supplemental appropriation to cover upfront BRIC hazard‑mitigation work
Summary
County staff told commissioners the Emergency Management Agency received a BRIC grant and requested a $28,738 supplemental appropriation to cover Burton Planning’s initial milestone billing for an update to the county hazard‑mitigation plan; the money is reimbursable through the grant.
The Williams County Board of Commissioners discussed a supplemental appropriation of $28,738 to cover upfront costs for a federally funded hazard‑mitigation plan update.
County EMA staff told the board the EMA received a fiscal‑year 2023 BRIC (Building Resilient Infrastructure and Communities) grant. “Our grant award was for $38,317.33, of which the grant was covering $28,738. Full contribution was $9,579.33,” the staff member said, noting Burton Planning is contracted to update the county hazard‑mitigation plan.
The commissioner said the requested appropriation would cover Burton Planning’s first milestone invoice; the firm bills by milestones (10%, 40%, 25%, 25%) and invoiced the 10% after the first public meeting. The staff member said the update must be approved by FEMA before the county can apply for future hazard‑mitigation grants. The consultant held an initial meeting the prior week and the county’s next public meeting for the plan was announced as May 15, with two sessions noted during the discussion.
Commissioners asked how many people had attended recent meetings and how participation would affect the county’s in‑kind match. The staff member said two recent sessions drew about eight to nine attendees combined, including fire and police chiefs, city and township officials, and that FEMA’s guidance ties some in‑kind match credit to public participation at the meetings. Commissioners urged wider outreach to township trustees and the public so the county can document participation and maximize reimbursement.
No formal vote on the appropriation appears in the transcript. Commissioners requested follow‑up: staff said they would email the board when reimbursements are received so the public record will reflect money returned to the general fund.
Background: Updating a FEMA‑approved hazard‑mitigation plan is a prerequisite for many hazard‑mitigation grants; counties typically front eligible costs and seek reimbursement under BRIC awards.
