Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the It And Records topic
No spam. Unsubscribe anytime.
County IT weighs options as recorder and courts move away from microfilm and OnBase licensing changes loom
Summary
The county’s IT director told commissioners the recorder’s office and courts statewide are moving away from microfilm; OnBase licensing changes make downsizing expensive and the county will evaluate alternatives such as CourtView overlays and Microsoft Dynamics while watching contract and replacement costs.
The county IT director briefed commissioners on digital‑records issues after stateside courts and recorders move away from microfilm and the county’s OnBase (Hyland) licensing came under new subscription rules.
The director said vendors’ licensing changes make it costly to downsize OnBase, and the county is exploring alternatives and asking the recorder’s office to consult peer counties. One potential path is a CourtView workflow that uses an OnBase overlay for scanned court records; the board previously approved CourtView to match grant timelines for court grant funds. The IT director said any replacement must preserve automation and indexing that OnBase currently provides so staff hours do not increase.
The director also reported on security and camera upgrades: courthouse courtroom cameras and JFS building cameras were being quoted and tested, and the sheriff’s body‑cam system hardware remains on back order. He recommended working with the county’s established security vendor for multi‑camera installations.
Commissioners asked for timelines and cautioned that replacing a well‑integrated system might lower licensing costs but raise manual work and staff time. The director said he will gather more options and pricing for review.
