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Williams County commissioners discuss North Annex renovation, architect contract and prevailing-wage requirement
Summary
Commissioners agreed to schedule a workshop with the architect for North Annex planning and discussed whether the project must include prevailing wages; staff said prevailing wage applies and an architect agreement of about $75,000–$80,000 was under review.
Williams County commissioners agreed to set a workshop with the county's architect to begin drawings and planning for renovations at the North Annex, including potential elevator work and a new second-floor layout, and discussed terms of an architect services agreement estimated at about $75,000 to $80,000.
The discussion centered on two near-term steps: arranging a site visit and work session with the architect and finalizing a draft agreement for design, bidding and project management. Commissioners directed staff to contact the architect, Ryan (last name not specified in the transcript), to schedule the on-site meeting and a separate workshop for the three commissioners.
The group also reviewed the county prosecutor's guidance on procurement and prevailing-wage rules for the project. A county attorney or prosecutor (name not specified) told commissioners that prevailing-wage requirements apply and should be included in the project specifications before the county moves forward with bidding. Commissioners discussed different dollar thresholds mentioned during the briefing and noted some uncertainty about the exact statutory threshold; staff said they would add prevailing-wage language to the specifications so the solicitation is ready to be advertised once that step is complete.
Commissioners also discussed the architect's proposed fee structure. One staff member said the draft agreement described design, bid preparation and project management through completion and that the fee was stated as $75,000 with a $5,000 contingency in some versions (for a total of $80,000 if contingency is used). Commissioners asked to review the contract language and requested a follow-up to confirm whether the scope and the fee remain appropriate given any scope changes discussed onsite.
The meeting record shows staff had already begun preliminary clean-out work at the North Annex and that ceiling tiles and other materials had been salvaged for reuse. Commissioners said that, before committing to a final contract, they wanted the on-site discussion and an updated quote from the architect.
No formal procurement decision was taken at the meeting; commissioners asked staff to bring a contract for review and put the item on the next agenda if the county will commit to paying the architect to proceed.
