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Board adopts updated technology-enrollment forms, adds parental consent for third-party data sharing
Summary
El Dorado School Board approved updates to device and technology enrollment policies, adding a line on charging for intentional device damage and adopting a parental-consent form to permit third-party vendors (including Google) to access student academic and limited personal data necessary for accounts.
The El Dorado School Board approved updates to technology enrollment and device policies that add parental-consent language to permit sharing student academic and limited personal information with third-party vendors used by the district.
Staff told the board two device-policies (high school and K–8) were updated to consolidate references to “device” and to add the sentence that "if it is determined that the damage to the device is intentional, the student may be charged a full replacement cost of the device." A separate enrollment form being adopted reflects a request from Google that the district obtain parental permission before creating accounts and sharing specified student information with trusted vendors.
A staff presenter told the board the change does not alter current practice but documents it: the district will share the limited personal details needed to create accounts and apply age-appropriate privacy settings (for example, birth date, student ID, first and last name, and school-provided email). The presenter emphasized the district does not collect or share Social Security numbers. Staff said third-party systems in use include Google, Clever, a single-sign-on system to provision accounts, and Microsoft; student records are provisioned from PowerSchool.
Board members asked how nonconsent would affect students. A board member noted that a student without parental consent would lose access to email and online curriculum and that schoolwork and special classes that rely on online tools could be significantly more difficult for that student. Staff said the district will provide additional parent communication at enrollment and offer case-by-case conversations with families who withhold consent.
The board moved to adopt the proposed technology enrollment and consent forms and approved the motion; the transcript does not include a roll-call tally.
