Board approves security camera upgrades, laptop purchases, stadium repairs, contract with Lilac Learning Center and staffing reductions; names interim director

At its March 10, 2025 regular meeting, the Clover Park School District board of directors approved multiple contracts and resolutions, including security-video system upgrades and equipment purchases, replacement laptops for students, stadium masonry repairs, a nonpublic-agency contract for specialized student services, a budget-and-program reduction resolution for 2025–26, and the appointment of an interim director for District 4.

All individual action items recorded in the minutes were approved by voice vote and recorded as passing unanimously. The board explicitly noted that one member (Director Thomas) was excused and three directors were present for the meeting; votes were recorded as unanimous among those present.

Key votes and motions (by agenda item):

- Agenda item 25-090 — Contract award for bid ITS2520, Security Video Project Phase 3: The board approved staff’s recommendation to award installation and services for Phase 3 of the district security camera project. Staff said bids were solicited in accordance with RCW 28A.335.190 and that Brink Electric was accepted as the installation contractor; the staff report also referenced the resolution language as contracting with “Bridal Electric.” Staff reported a not-to-exceed installation contract amount of $508,000.66 and a total project budget including a 20% contingency of $610,394.40 to be funded from capital project dollars. (Motion: moved by Director Kim; second: Director Caldwell. Outcome: approved unanimously.)

- Agenda item 25-091 — Purchase authorization for security video camera equipment: To optimize cost-efficiency, the board authorized procurement of cameras and mounting equipment as district-furnished items under an interlocal/State contract. The resolution authorizes contracting with Ednetics under the Washington Department of Enterprise Services contract No. 00318 for an amount not to exceed $413,207.07 (the staff text cited $413,207.07 and 99¢ including sales tax). (Motion: moved by Director Caldwell; second: Director Kim. Outcome: approved unanimously.)

- Agenda item 25-092 — Student laptop replacement purchase: The board authorized purchases to replace student laptops. Funding sources named by staff were the information-technology levy budget and Career and Technical Education funds. Staff reported the total not-to-exceed amount as $1,080,000 from levy funds plus $80,000 from CTE funds (total $1,160,000). (Motion: moved by Director Kim; second: Director Caldwell. Outcome: approved unanimously.)

- Agenda item 25-093 — Award for Harry E. Lang Stadium masonry repairs: Staff said Harry E. Lang Stadium (approximately 42 years old) requires concrete and masonry repairs to extend the life of the grandstands. Using an interlocal agreement (staff cited Nipah Omnia Partners and RCW 39.34), the board awarded the project to Garland DBS Incorporated, including alternates 1 and 2. Staff reported a base contract amount of $675,356.70 and a total project authorization not to exceed $742,892.37 including a 10% contingency. (Motion: moved by Director Kim; second: Director Caldwell. Outcome: approved unanimously.)

- Agenda item 25-094 — Contract with Lilac City Behavioral Services PLLC (dba Lilac Learning Center): The board authorized a contract with a nonpublic agency to provide programs the district is unable to offer in-house. Staff described the vendor as Lilac PLLC doing business as Lilac Learning Center and stated a not-to-exceed contract amount of $160,000 for the 2024–25 school year. (Motion: moved by Director Caldwell; second: Director Kim. Outcome: approved unanimously.)

- Agenda item 25-095 — Resolution to reduce budget and programs for the 2025–26 school year: After review of financial projections and leadership recommendations, the board approved a resolution authorizing the superintendent to provide required notices under law and negotiated agreements and to implement reductions in certificated and other positions necessary for 2025–26. Staff listed the reductions as including 4.0 FTE program supervisors, 1.0 FTE principal on special assignment, 3.0 FTE interim assistant principals, and 2.0 FTE autism/behavioral specialists; staff said the reductions were tied to both the end of COVID-era funding and a reorganization in the special education department. (Motion: moved by Director Kim; second: Director Caldwell. Outcome: approved unanimously. Staff indicated affected employees had been notified.)

- Appointment of interim director, District 4: The board moved and seconded a motion to appoint Darren Lowry as interim director for Position 4 until the upcoming election. The board agreed he will be sworn in at the next regular business meeting on April 14, 2025. A roll-call vote was conducted for that appointment; the motion carried. (Mover/second not specified in the audio for this motion; outcome: approved.)

Several board members asked clarifying questions on contract rounding and procurement processes; staff responded that sales tax and vendor quotes produced the nonrounded figures. For the staffing reductions resolution, board members emphasized that the actions were driven by the end of temporary COVID funding and the district’s special-education reorganization rather than a sudden fiscal shortfall.

No items failed or were tabled at this meeting.