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Bids opened for fiscal 2025 asphalt overlay and ACC reconstruction projects
Summary
Staff opened bids for fiscal year 2025 asphalt overlay program (contract 1115) and ACC reconstruction (contract 1117). Aspro Inc. of Waterloo, Iowa, submitted the lone bid for contract 1115; two bidders, including Aspro and Peterson and Contractors Inc., submitted bids for contract 1117. No award was announced.
Staff member recorded bids opened for two public works contracts on the record. For the fiscal year 2025 asphalt overlay program, contract number 1115, Aspro Incorporated of Waterloo, Iowa, submitted the lone bid at $4,908,656.32 and provided a 5% bid security. For the ACC reconstruction project, contract number 1117, the engineering estimate was stated as $1,860,458.40; two bids were received: Aspro Incorporated of Waterloo, Iowa, at $1,412,835.16 (5% bid security) and Peterson and Contractors Incorporated of Rhinebeck, Iowa, at $1,450,000.56 (5% bid security).
The bid opening recorded the names of bidders, bid totals and the 5% bid security for each submission but did not include an award decision. The meeting record contains no motion to award, no vote, and no direction to staff to execute a contract; staff simply announced and recorded the bids on the public record.
Why it matters: the bid-opening step publicly documents offers from contractors and creates the administrative record the procuring agency will use to evaluate compliance, completeness and pricing before any award. The lower bid on contract 1117 is below the engineering estimate as stated on the record, which officials typically note when preparing an award recommendation.
Details recorded on the public record: - Contract 1115 (fiscal year 2025 asphalt overlay program): Aspro Incorporated (Waterloo, Iowa) — bid $4,908,656.32; 5% bid security; engineering estimate not specified on the record. - Contract 1117 (ACC reconstruction project): engineering estimate $1,860,458.40; Aspro Incorporated (Waterloo, Iowa) — bid $1,412,835.16; 5% bid security; Peterson and Contractors Incorporated (Rhinebeck, Iowa) — bid $1,450,000.56; 5% bid security.
No public comments or deliberations about bidder qualifications, bid responsiveness or contract award timing were included in the bid-opening remarks. Any subsequent evaluation, determination of responsiveness, protests or award recommendation will need to be recorded in later proceedings or staff reports.
