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Votes at a glance: Smithfield School Committee actions on Feb. 3, 2025
Summary
A roundup of formal motions approved by the Smithfield School Committee on Feb. 3, 2025, including consent agenda bills, minutes, a landscaping payment, the 2025–26 school calendar, Stage 1 RIDE submission, architect selection, building committee appointment, equipment purchases and a motion to enter executive session.
At its Feb. 3 meeting the Smithfield School Committee recorded the following formal actions (motions are paraphrased from the meeting record):
- Consent agenda and bills: Motion to approve minutes (Jan. 16 and Jan. 27 work session), regular bills totaling $1,457,125.39, direct checks from Jan. 11–31 totaling $128,789.47, and lunch bills totaling $76,314.11, and approval of homeschooling as listed in the packet. Motion was made, seconded and recorded as approved.
- Approval and sealing of executive session minutes of Dec. 16, 2024 (agenda item 4.1c): Motion to approve and seal; motion passed with the ayes and one abstention recorded.
- Green Acres Landscaping payment application No. 10, RGB 6683-5, not to exceed $84,117.09 (agenda item 7): Motion approved. Staff confirmed a $991 donation from Apple Valley Oil reserved in the project fund.
- 2025–26 school calendar (agenda item 8): Motion to approve the 2025–26 school calendar with a student start date of Aug. 26 and specified professional-development days; motion approved.
- Submission of Stage 1 to RIDE (agenda item 9): Motion to approve submission of the district's Stage 1 packet to the Rhode Island Department of Education; motion approved. Staff said the Stage 1 packet establishes the need and can be adjusted in Stage 2; it does not include two separately identified $2.5 million emergency projects discussed elsewhere in the meeting.
- Architect selection (agenda item 10): Motion to enter negotiations with SLAM for architectural services after the review panel scored SLAM highest; motion approved.
- School building committee membership (agenda item 13): Motion to approve the committee as proposed and to amend the list by adding an additional parent/community member, Zachary Smith; both the amendment and the amended motion passed.
- Purchase of athletic equipment from MF Athletics, not to exceed $21,298 from the fund balance (agenda item 11): Motion approved.
- Purchase of pole-vault competitive package (agenda item 12): Motion approved. The meeting transcript records two different not-to-exceed figures during the discussion—$23,595 in the agenda description and $22,595 in the motion text; the committee approved the purchase and staff should confirm the final contract amount in the purchase order.
- Motion to enter executive session pursuant to Rhode Island General Laws 42-46-5(a) for personnel matters including superintendent evaluation and to discuss executive session minutes of 01/16/2025: Motion carried on recorded roll-call aye votes.
Ending: Several items passed with little debate; committee members requested additional back-up details for a few capital and change-order items and asked staff to return with full breakdowns where requested.
