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Summerset council approves hires, sets second reading for zoning map change; other items advanced for staff review
Summary
The Summerset City Council approved two new hires, set a second reading for a zoning map change and directed staff to draft or revise applications and policies for TIP funding and NSF payments. Several items including a playground grant and sidewalk policy were discussed but not finalized.
The Summerset City Council voted to approve two new hires and set the second reading of a zoning map amendment for April 3, while directing staff to prepare applications and fee recommendations for a Transportation Improvement Program (TIP) application and to draft an NSF (non-sufficient funds) policy for future action.
The council approved hiring two new employees, identified in the packet as Joe McHugh and Carly Oliver, pending completion of background checks. The motion to hire was moved during the meeting and the chair announced, “Motion carries.”
Council members also held a first reading on a zoning ordinance that remaps Lots 4 and 5 of the Tom Norman property to C-1 commercial. The council voted to approve the first reading of PSO 2025-01 and set a second reading for April 3 at 6:00 p.m. The planning and zoning recommendation had previously been passed unanimously by the planning board.
On the TIP application, staff said the council’s resolution of fees lists a $1,000 application fee but that a formal application document could not be found in the city files. City staff and City Attorney Wheeler were directed to draft a TIP application form, collect comparative fee examples from neighboring jurisdictions and return with proposed updates to the resolution of fees. The council approved the motion to pursue that work.
City staff also reported multiple NSF checks on returned payments and asked the council for direction to formalize handling. The city recorded 11 NSF events in 2024 and eight so far in 2025. Staff and the city attorney will bring a proposed internal policy (and, if appropriate, ordinance language) back to a future meeting for council action.
Several other items discussed during the meeting—playground grant support letters, sidewalk repair policy and parks and recreation board membership and attendance rules—resulted in direction to staff to prepare materials rather than immediate council action.
Votes at a glance - Hiring of Joe McHugh and Carly Oliver (pending background checks): Approved (motion carried). No roll-call tally recorded in the transcript. - Payroll change for police (permit/payroll item): Approved (voice vote; motion carries). - PSO 2025-01 (first reading; zoning map change for Lots 4 & 5, Tom Norman): First reading approved; second reading set for April 3 at 6:00 p.m. - Direction to City Attorney Wheeler and staff to draft TIP application and review fee structure: Approved (motion carries). - Direction to draft NSF-handling policy and present it for council action: Direction given; staff to return with draft policy.
The council closed its regular session and scheduled a short executive session later in the evening.
