Council approves $5,729 change order to vault park building ceiling; trusses already installed

The Dell Rapids City Council approved Change Order No. 2 for the park building project, adding $5,729.54 to the contract to replace the originally bid flat ceiling with bolted vaulted trusses.

A staff member identified as Steve explained the change order is intended to produce a more roomy aesthetic, higher clearance for activities and equipment, and to make installation of future ceiling-mounted heating or ventilation easier. He said the signed change-order copy from the contractor was not in the meeting packet but that a copy signed by the architect was available.

Council members pressed staff on why vaulted trusses were not included in the original bid. Staff and council discussed that the original approved bid reflected a different truss type and that scissor/vaulted trusses would have raised the bid amount initially; the trusses have since been installed and the change order formalizes that design change. The vaulted trusses will enable future installation of radiant heaters or ceiling-mounted units to extend building use into cooler months; bathrooms and kitchenette heating are separate items.

Council member Hans Lick moved to approve Change Order No. 2; Chuck seconded. The motion passed on a roll call vote (recorded in the meeting transcript as: Berg — Yes; Meyer — Yes; Nelson — No; Jones — Yes; Hanslick/Hans Lick — Yes; Kevin Jelly — Yes). The mayor declared the motion passed.

Clarifying details

• Change order amount: $5,729.54.

• Status: Trusses have been installed; change order formalizes the design change and permits future radiant heating options.

Speakers

• Steve — Staff member (project representative) (government)

• Hans Lick — Council member (government)

• Chuck — Council member (government)

• Brian (referenced) — Contractor/architect signatory (not present as speaker)

Authorities

[{"type":"other","name":"Change Order No. 2 (Park Building)","referenced_by":["contract change order vote"]}]

Actions

[{"kind":"other","motion":"Approve Change Order No. 2 for Park Building (vaulted trusses).","mover":"Hans Lick","second":"Chuck","vote_record":[{"member":"Berg","vote":"yes"},{"member":"Meyer","vote":"yes"},{"member":"Nelson","vote":"no"},{"member":"Jones","vote":"yes"},{"member":"Hans Lick","vote":"yes"},{"member":"Kevin Jelly","vote":"yes"}],"tally":{"yes":5,"no":1,"abstain":0,"absent":0,"recused":0},"legal_threshold":{"met":true,"notes":"Roll-call vote recorded."},"outcome":"approved","notes":"Trusses already installed; change allows for future radiant heating; bathrooms/kitchenette heating separate."}]

Provenance

[{"block_id":"block_1383.395","local_start":0,"local_end":230,"evidence_excerpt":"Change order 2 reflects changing the main interior area of the park building from a flat ceiling, which is in the original bid plans to a bolted concept... The total amount of the change order is $5,729.54.","reason_code":"topicintro"},{"block_id":"block_1656.885","local_start":0,"local_end":44,"evidence_excerpt":"Moved by Hans Lick to approve, change order number 2. Is there a second? Second. Seconded by Chuck. All in favor, signify by saying aye.","reason_code":"topicfinish"}]

topics:[{"name":"public works","justification":"Construction contract change and facility design change for the new park building; affects facility operation and future HVAC options.","scoring":{"topic_relevance":1.00,"depth_score":0.70,"opinionatedness":0.00,"controversy":0.30,"civic_salience":0.45,"impactfulness":0.35,"geo_relevance":1.00}}],"sections":{"lede":"The Dell Rapids City Council approved a $5,729.54 change order to replace the park building’s flat ceiling with vaulted trusses, a change already implemented on-site.","nut_graf":"Council debated why vaulted trusses were not part of the original bid; staff said vaulted trusses would have increased the initial bid and that installing them now enables future radiant heating and higher clearances for activities.","ending":"The change order was approved on a roll-call vote; staff said future decisions about adding radiant heating will come to council at a later date."}