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Drescher & Malecki brief Livingston County on five-year auditing, biweekly claims reviews
Summary
Representatives from Drescher & Malecki told the Livingston County Board of Supervisors they have provided voucher and claims-audit services to the county for about five years and perform biweekly reviews, offer special-project support and share practices from other New York counties.
Auditors from Drescher & Malecki told the Livingston County Board of Supervisors they have provided claims-audit and consulting services to Livingston County for about five years and perform biweekly reviews of department payment batches.
The presentation explained the firm’s role in the county’s voucher and abstract process and said that periodic reviews and ad hoc accounting assistance help departments identify risks and ensure payments are expensed in the correct year.
Matt Montalvo and Tina Hovenkamp of Drescher & Malecki described the firm’s work with the county and with roughly 25 other New York counties. “We are strictly a government auditing firm,” Montalvo told the board, describing the firm’s focus on local governments. Hovenkamp said, “For about the past five years I’ve been involved in the claims audit process for the county, and that just involves, every two weeks, about a week before the board meeting, I go through and I approve each department’s payment batches.”
The auditors said their services include verifying invoice amounts, vendors and remittance addresses, checking year-end accruals when payments should be expensed in the prior fiscal year, and providing departments with answers or special-project assistance when questions arise. The presenters said periodic meetings with the county administrator and department leaders allow them to share observations and best practices drawn from other counties’ experiences.
Board members asked whether departments supply required data on time; Hovenkamp said departments generally do and that she will help bridge urgent payment requests with the treasurer’s office when necessary. No formal action was taken; the presentation was delivered during the portion of the meeting offering privileges of the floor.
The auditors identified their primary service to the county as participation in the voucher and abstract process and offered continuing support for special projects and periodic policy reviews.
