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District staff recommend 5-year lease with 2-year exit for adult education space on the Boulevard
Summary
District counsel and staff outlined a proposed 5-year lease, with an early termination option after two years and 3% annual rent increases; staff said the lease is needed because the new building won't be ready by June 30 and asked the committee to approve referral to the full board.
New Haven Public Schools staff presented a proposed lease to keep the district's adult-education program in its current Boulevard space while a new building is completed.
District counsel said the current lease expires June 30 and the new building will not be ready by that date. The proposed agreement is structured as a five‑year term with a district option to terminate after two years. The lease includes a 3% annual rent escalation.
Financial terms stated in committee: staff reported an annual rent of $721,200 in the current term and $742,800 proposed for the next year, which staff described as a monthly increase from $60,100 to $61,900. Counsel said the 3% annual escalator applies after the first year.
Counsel and staff noted the lease is effectively 5 years for the landlord’s purposes but includes the district’s two‑year exit; counsel recommended agreeing to that structure so the district retains a short-term home while the new building is finished. The proposed lease allows staying in the space for up to five years if construction delays persist.
Committee members asked for a short cover memo to summarize the agreement for the board packet and requested confirmation of several contract details: whether the lease item on the agenda should be “not to exceed” or a fixed-rate agreement; the exact notice period for the exit (counsel said 90 days, not 60); and whether repair clauses (notably HVAC responsibility) needed tightening.
The committee also requested a deadline for the cover memo and final clean draft; staff agreed to prepare the memo and coordinate with legal by the Thursday discussed at the meeting. Counsel confirmed the lease draft attached to the agenda is close to final but remains under negotiation on some repair clauses. The lease will require board approval because its total five-year cost approaches district thresholds for board review.
Ending: Staff will prepare a brief cover memo and final lease for board consideration; the committee referred the full packet to the Board of Education for final action.
