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Finance staff seeks $500 petty-cash fund for Hall of Justice cafe to accept cash sales
Summary
County finance requested a $500 petty-cash fund and safe to permit the Hall of Justice cafe to accept cash transactions after complaints about card-only sales; staff described reconciliation and security procedures and estimated only a few daily cash requests.
Kathy Funk Baxter, finance director, asked the board to approve a resolution establishing a $500 petty-cash fund for the Hall of Justice cafe to enable cash transactions.
Funk Baxter said the cafe has been operating on card-only sales and staff have received customer complaints. She said the county procured a safe and has procedures in place following treasurer policy for petty-cash handling and end-of-day reconciliation. “We have a secure storage room… and my department will be recording the miscellaneous receipt and reconciling,” she said.
Operational notes: Commissioners asked how many complaints had been logged and Funk Baxter estimated “maybe 3 or 4 a day” during the cafe’s first two weeks of operation. Commissioners and staff said the goal is for the cafe to break even and to provide service to visitors; one commissioner said the petty-cash approach would support that objective.
Outcome: The item was presented for a resolution establishing the fund; the transcript records the presentation and discussion but does not record a formal vote or formal adoption during this meeting.
