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Madison commission approves permits, contracts and change orders
Summary
At its meeting, the Madison City Commission approved a series of permits, professional services agreements and contract change orders, including a right-of-way permit for Dakota State University contingent on an attached exhibit, a temporary alcohol license for Sporty’s Bar and Grill and multiple construction change orders.
The Madison City Commission approved a set of permits, contracts and change orders during its meeting. Actions included approval of a permit to occupy the Lee Avenue right-of-way for Dakota State University (contingent on submission of an exhibit), a temporary alcohol license for Sporty’s Bar and Grill for the Rocky Mountain Elk Foundation event on Feb. 8, 2025, and multiple professional services agreements and construction change orders.
The commission voted, by voice, to: approve the Dakota State University permit to occupy the right-of-way contingent on an appropriate exhibit; grant a temporary alcohol license to Sporty’s Bar and Grill for the Feb. 8 Rocky Mountain Elk Foundation event; adopt Resolution 2025-05 to participate in the South Dakota Department of Transportation bridge reinspection retainer program; approve agreements for street and utility work and for chip-seal participation; and authorize several change orders on ongoing capital projects.
Votes were taken by voice; the minutes record motions, seconds and the recurring announcement “Motion carries.” Where a specific mover or second was not named on the record, those fields are listed as not specified in the official action log.
Votes at a glance (motion text condensed): - Permit to occupy right-of-way for Dakota State University — approved (contingent on exhibit). Motion: consider approving the permit to occupy right-of-way for DSU. Outcome: approved. - Temporary alcohol license, Sporty’s Bar and Grill (Rocky Mountain Elk Foundation event, 02/08/2025) — approved. Outcome: approved. - Resolution 2025-05, Bridge Reinspection Program (use of SD DOT retainer contract) — approved. Outcome: approved. - Agreement with Banner and Associates for Segment 9 (Blanche Avenue and Northwest Fifth Street) — approved; contract amount not to exceed $57,425. Outcome: approved. - Agreement with Bros Engineering for 2025 multi-community asphalt service treatment — approved; total fees $16,360. Outcome: approved. - Change Order No. 1, Park Creek Walls Improvements (Site 2) with Kasteloot Excavation — approved; reduction of $124,000. Outcome: approved. - Change Order No. 2, Park Restroom Project 2024-3 with Amer Construction — approved; increase of $3,070, bringing contract to $197,153. Outcome: approved. - Change Order No. 3, Lakeview Industrial Park Improvements with Bose Construction Inc. — approved; increase of $3,239.89. Outcome: approved.
Several items included staff presentations explaining contingencies and funding responsibilities: the DOT pays 80% of bridge reinspection costs with the city responsible for a 20% match; the DSU permit is contingent on attaching a layout exhibit; the Park Creek change order reduced scope to avoid lengthy FEMA no-rise certification and lowered the contract price.
The commission also received a finance update including year-end cash and investment figures and sales tax data for December and the full year.
