Council approves memorandum of understanding to replace police CAD/RMS systems

The Foster Town Council approved a memorandum of understanding that allows the Foster Police Department to proceed with replacing its computer-aided dispatch / records management (CAD/RMS) systems ahead of the town’s planned new police station.

Why it matters: The MOU is intended to keep the department on the vendor’s schedule so the replacement can be completed in the third quarter and align with the new station roll-out. Council members asked whether the MOU requires the purchase of additional hardware; staff clarified the MOU covers equipment the department already owns (desktops and laptops) and that IT circuit work is a separate project.

Discussion and vote: During discussion the council confirmed the MOU places responsibility for purchase, installation and maintenance of the equipment with the Foster Police Department and that the town’s IT team will separately provision any necessary circuits. After brief discussion the council moved, seconded and voted to approve the MOU so the council president could sign and submit it to the vendor.

Context: The council referenced the new police station timetable and said approving the MOU is necessary to secure placement on the vendor’s implementation schedule. The MOU was presented as routine operational authorization rather than a contract award; council members did not discuss a funding increase for hardware in that motion.

Next steps: The council president is authorized to sign the MOU and staff will return with any procurement or budget implications for separate IT work if required.