Operations committee reviews routine disposals, contract renewals and maintenance projects

The Board Operations Committee on April 8 reviewed routine operations items including the monthly disposal report, the February treasurer's report, donations, several contract renewals and maintenance projects and recommendations to proceed with procurement or design work.

Treasurer's report: A staff member reported that, as of Feb. 28, 2025, the district had about $172,200,000 in cash on hand and that operating revenues and expenditures were pacing similarly to the prior year. Short‑term interest rates were reported to have ticked slightly down.

Disposal and donations: Administration presented an April disposal report listing obsolete IT equipment, library and guided‑reading books, obsolete furniture and a Dundee Crown front sign replacement. The donations report listed two monetary donations: one from an anonymous community member to Dundee Crown High School (amount not publicly disclosed) and a donation from the First Congregational Church of Dundee "in the amount of $16.00 $1" in the agenda; administration recommended approving the donations as presented. The presenter said the community donor preferred not to have the amount publicly announced.

Contract and project recommendations: - ATI athletic training contract: Administration recommended exercising a two‑year extension with ATI Physical Therapy Sports Medicine for athletic training services. The proposed two‑year contract amount cited was $530,000 to be paid from the Educational Fund 10. - Jacobs High School RTU (rooftop units) replacement: Staff recommended proceeding with a design and engineering task order for Alara Engineering for the proactive replacement of three rooftop units at Jacobs High School field house/gym area. Staff gave a total project estimate of $1,900,000 and requested approval of a design fee of $171,000 (approximately 9% of the estimated project cost) for the schematic/design phase; work was slated for summer 2026. - Door hardware standardization: Staff described a districtwide effort to standardize classroom and facility door hardware for uniformity and safety; a public bid is out and the recommendation is to bring a contract back for approval on April 22. Board members requested limiting master keys and issuing keys specific to needed spaces. - Technology renewals: Staff presented renewals for multiple technology services, including Ivanti (patch/PC management) at $66,769.36, cybersecurity monitoring (Albert) at $90,000, PowerSchool LMS/Schoology at about $165,435, the PowerSchool Student Information System renewal identified at $449,636.94 (with portions allocated across technology and school improvement budgets), Remind at $61,585.06 and Kronos renewal/upgrade at $55,442. Staff indicated these renewals are standard and recommended proceeding; presenters said no major vendor issues had been reported.

Change orders and construction updates: Staff reported two small change orders totaling $17,927 for Dundee Crown and Jacobs auditorium work (concrete removal, drywall patching, sound panels, handrail/fall protection and flooring corrections) to be funded from the capital improvement fund; no additional approvals were required at the committee level. Construction work and pre‑work for intercom wiring were reported on schedule for the upcoming summer projects.

Committee members asked clarifying questions on classroom counts, key control for door hardware, vendor performance and timing for RTU replacement; presenters provided clarifications and said follow‑up items would return to the Board as contracts or task orders for formal approval. No formal committee votes were recorded on these items during the April 8 meeting.